Privacy Policy (English)

Kinabalu Japanese School (“KJS”, “we”), established by the Japanese Association of Kota Kinabalu, handles personal data collected through this website and our admissions and outreach activities as described below. In case of any inconsistency, the Japanese version prevails.

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1. Who we are

Kinabalu Japanese School, House No. 8, Lorong Burung Ejek, Mile 3.5, Jalan Tuaran, 88450 Kota Kinabalu, Sabah, Malaysia. Contact for personal data matters: kjs1983sabah@gmail.com / (+60) 88-422297.

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2. Personal data we collect

Data you give us — when you register for an online school seminar, request a school visit or trial enrolment, send an enquiry, apply for admission, or submit a form on a Meta (Facebook/Instagram) ad: parent’s name, email address, phone number, purpose of stay in Kota Kinabalu, your child’s name, gender, age and school grade, and the content of your questions. Data collected automatically — through cookies and pixel tags: pages viewed, date and time, referrer, actions such as button clicks, IP address, browser and device type, and advertising identifiers. Photos and videos — of school activities in which students, parents or visitors may appear.

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3. How we use it

To run and communicate about seminars, school visits and trial enrolment; to respond to enquiries and to process admissions; to inform parents and the community about school activities; to understand and improve how this website is used; and to deliver advertising about our seminars and student recruitment, and to measure its effectiveness.

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4. Cookies

We use cookies so that information about our school seminars can reach more families. Through a measurement tool provided by Meta (Facebook/Instagram), information such as the pages you view is sent to Meta and used to show our announcements and to check how well they work. Your name, email address and anything you enter about your child in our forms are not sent this way. If you prefer not to take part, choose “Decline” in the cookie banner on your first visit; these cookies are not used until you agree. You can also turn them off in your Meta ad settings or your browser.

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5. Disclosure and service providers

We do not disclose personal data to third parties without your consent, except where required by law, where necessary to protect life, body or property, or where submission to authorities is required for visa or enrolment procedures. We use the following service providers, whose servers may be located outside Malaysia and Japan (for example in the United States): Wix.com Ltd. (website hosting), Google LLC (Google Forms, Gmail) and Meta Platforms, Inc. (advertising and measurement).

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6. Children’s data and photographs

We collect information about children only from their parents or guardians and use it only as needed for seminars, trial enrolment, admission and education at KJS. Photos and videos of students are published only with parental consent and never together with names. To request removal of a photo, contact us at the address above.

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7. Retention and security

Seminar registrations and enquiries that do not lead to enrolment are deleted approximately [one year] after collection. Access to personal data is limited to staff and School Board members who need it for their duties.

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8. Your rights

You (or a parent or guardian on behalf of a child) may request access to, correction of, restriction of use of, or deletion of your personal data, and may withdraw consent at any time, by emailing kjs1983sabah@gmail.com. We will respond within a reasonable period after verifying your identity.

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9. Governing laws and changes

We handle personal data with respect for Malaysia’s Personal Data Protection Act 2010 and, for residents of Japan, Japan’s Act on the Protection of Personal Information. We may revise this policy and will announce significant changes on this website. Effective date: 1 October 2026.